12 BSt – Staffing Test 1
The number of attempts remaining is 3
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1. The goal of determining if the organization is understaffed, overstaffed, or optimally staffed is central to which preparatory staffing activity?
This determination is the explicit goal resulting from the comparison made during the Estimating the Manpower Requirements step.
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2. Which importance of staffing is achieved when the process prevents the organization from having excessive human resources, thereby controlling salary expenses?
Avoiding overmanning and high labor costs is achieved through the optimum utilisation of human resources, a key benefit of staffing.
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3. Which merit of external recruitment helps prevent the existing staff from becoming lethargic?
External recruitment fosters a competitive spirit among existing staff, thereby counteracting lethargy.
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4. Which is cited as a major limitation of using external sources of recruitment?
External recruitment is described as a costly process due to expenses incurred in advertising and processing applications.
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5. What is the primary limitation associated with relying heavily on internal sources of recruitment?
A major limitation is the risk of ‘inbreeding,’ which reduces the induction of fresh talent into the organization.
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6. Staffing is considered a dual role in management. What two types of activity does it represent within the organization?
Staffing is both an essential function that all managers must perform (line activity) and an advisory role played by the HR Department (staff activity).
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7. In the context of recruitment, what is the term for shifting an employee horizontally to another job without a substantial change in status or pay?
Transfers involve shifting an employee horizontally and are used for training or filling shortages in over-staffed departments.
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8. Which type of selection test specifically measures the potential of an individual for learning new skills and their capacity to develop in the future?
The Aptitude Test measures the potential for learning and capacity to develop new skills.
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9. The process of evaluating an employee’s current or past performance against predetermined standards is called:
Performance Appraisal is the formal process of evaluating an employee’s performance against defined standards, including defining the job and providing feedback.
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10. Historically, which role preceded the Human Resource Manager in the evolution timeline of people management functions?
The evolution timeline shows the Labour Welfare Officer emerging first, followed by the Personnel Officer/Manager, leading finally to the Human Resource Manager.
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11. Which step in the staffing process requires knowing the specific qualifications and skills required for the necessary manpower?
Estimating the Manpower Requirements involves defining the number and type of people needed, including specific qualifications and skills.
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12. The database maintained by companies containing unsolicited applications from potential employees who were not specifically searched for is called:
Casual Callers refers to maintaining a database of unsolicited applicants who applied voluntarily.
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13. What type of payment includes insurance and paid vacations provided to employees?
Compensation includes Direct financial payments (wages, salaries) and Indirect payments, such as insurance and vacations.
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14. Which external source of recruitment involves placing a notice on the notice board, usually for unskilled or semi-skilled jobs?
Direct Recruitment is the method used for unskilled or semi-skilled jobs where a notice is posted on the company’s board.
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15. What is the primary focus of the managerial function of staffing in an existing enterprise?
Staffing is described as a continuous process aimed at obtaining, utilizing, and maintaining a satisfactory and satisfied workforce in existing enterprises.
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16. Which management function is defined as ‘putting people to jobs’ and ensuring that the positions in the organization structure are filled and remain filled?
Staffing is explicitly defined as putting people to jobs and maintaining the filled positions within the organizational structure.
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17. Workload Analysis and Workforce Analysis are techniques used during which specific step of the staffing process?
Workload Analysis (assessing necessary resources) and Workforce Analysis (revealing available numbers) are used during the first step: Estimating the Manpower Requirements.
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18. Which advantage of internal recruitment highlights the fact that candidates are already known to the organization, making the evaluation simpler?
Internal recruitment simplifies selection and placement because the candidates are already known and more reliable compared to external hires.
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19. Which external source of recruitment is often utilized effectively for finding suitable candidates for senior positions?
Advertisements in newspapers or journals are considered good sources for attracting applicants for senior positions.
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20. In large organizations, which specialized duty is typically performed by a separate Human Resource Department?
HRM activities include developing compensation and incentive plans, handling grievances, and maintaining labor relations. Staffing itself is an essential function, but developing specialized compensation plans falls under HRM specialized duties.
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21. Which step immediately follows Preliminary Screening in the formal eight-step selection process?
The eight steps list Selection Tests as the second step, immediately following Preliminary Screening.
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22. The process of designing activities to serve the long-term career interests of employees, potentially resulting in positions with increased responsibility and pay, is known as:
Promotion and Career Planning focuses on designing activities that serve employees’ long-term interests, often resulting in higher pay and increased responsibility via promotions.
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23. Ensuring continuous survival and growth through the planning for replacements in key positions refers to which specific benefit of staffing?
Succession planning is the mechanism within staffing that ensures continuous survival and growth by planning for replacements.
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24. Which step in the staffing process involves the employee occupying the position for which they were chosen?
Placement is defined as the employee occupying the position for which they were selected, often following orientation.
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25. Introducing a selected employee to other employees and familiarizing them with the organization’s rules and policies is known as:
Orientation is the step that involves introducing the new employee and familiarizing them with rules/policies.
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